What Is Trade Compliance? | Air Sea Containers

a crane bridge in a shipping yard

Source: Travel mania / Shutterstock.com

International business requires careful attention to laws and regulations, even if the product itself is legitimate and legal. Just because a sale is legal in theory doesn’t mean it won’t be subject to a number of checks and paperwork requirements. Customs officials can reject a package or cargo container if it is missing a single piece of paperwork, possibly costing you thousands of dollars or entirely losing the product.

Summary:

  • Trade compliance describes the overarching needs of companies to follow international export and import laws.
  • Trade compliance is about how a shipment is handled and who it is sent to, just as much as it is about the contents.
  • Some responsibilities are the buyers, but the bulk of the paperwork responsibilities fall on the seller.

Trade compliance is the practice of remaining fully in accordance with regulations by keeping every aspect of your imports and exports under close control. Every step in the import and export process needs to be monitored and adjusted regularly to reassure customs officials that your business is legitimate.

Parts of Trade Compliance

The parts of trade compliance include the what, who, when, where and how of shipping. The package contents are only a small part of the process, and the recipients and senders must be as carefully accounted for as the contents.

Packaging is another big part of trade compliance. For example, shipping barrels must be up to international shipping standards. In addition to risking damage, any failure to properly secure goods can result in rejection at the border.

To ensure each of these parts of trade compliance is carried out consistently, training must also be a key part of your trade compliance strategy for exporters and importers. Training lower-level staff on trade compliance can help them catch errors when they occur, even if those particular staff aren’t usually handling international orders themselves.

A man doing checks on stock in a warehouse

Source: Syda Productions / Shutterstock.com

Seller Responsibilities 

The seller is responsible for all export procedures and providing paperwork that verifies the authenticity of the items for import procedures. The seller must use approved materials handling methods and storage, such as safety cans for flammable materials.

Some of the seller’s responsibilities depend on the delivery terms under Incoterms or the international commercial terms. In many cases, the buyer is responsible for accounting for and paying all duties and fees when the package reaches the destination country’s customs facility, but this falls onto the seller for some Incoterms. 

Incoterms are agreed on between the seller and buyer to determine financial responsibilities and liability at certain points along the shipping route. However, most customs authorities don’t care which party handles the customs fees as long as they are paid on time.

Learn More About Warehouse Safety Plans and Other Issues Affecting Sellers

Buyer Responsibilities

The buyer is responsible for ensuring that they, as an entity, are legally allowed to receive the import. Some countries may only allow the importation of dangerous goods to fully licensed individuals. Although the seller should take good-faith measures to make sure the recipient is licensed, it is usually considered the buyer’s responsibility to keep themselves in compliance.

It is also the buyer’s responsibility to inspect the goods and arrange disposal of packaging and any damaged goods. Although the seller may assist with reverse logistics and return of unused goods or reusable packaging, the responsibility is ultimately the buyer’s to handle in accordance with the laws of their country.

a person marking import on a checklist

Source: Yeexin Richelle / Shutterstock.com

Changes in Import and Export Rules

Unfortunately, shifts in import regulations are common, even for standard consumer goods. A country’s political atmosphere may shift at any time, causing a stronger protectionist view that drives up tariffs to protect domestic manufacturing.

Export regulations are less subject to changes but may still change in response to shortages or political disagreements with other countries. They may also evolve to match import regulations, especially with regards to safe shipping materials and handling.

Produce, lumber and hazardous material export requirements are somewhat more subject to change. This is largely because of changing risks ranging from plant diseases and insects to improvements in scientific understandings of fire risks. In any industry, it’s vital for both the buyer and the seller to stay up-to-date on changes affecting themselves and others.

Get Safety Cans and Other Hazmat Essentials for Your Small Business

Why Is Trade Compliance Important?

Depending on the severity of the infraction, penalties for trade compliance violations can be enough to put you out of business. Although minor infractions may only cost a few thousand dollars in fines, larger cases involving trade with banned countries have racked up tens of millions of dollars in fines.

A serious accident or high-profile trade compliance incident can damage your industry reputation. Although the average consumer might not know or care, larger clients may shy away from you in the future. This damage to your reputation could be more devastating than a fine or other temporary dip in your profits.

Small Business Packaging

Air Sea Containers knows the importance of hazmat labels and packaging for small businesses. We provide bulk packaging products in quantities optimized for small businesses and stock the tools and eco-friendly supplies you need. Contact us today for custom quotes and answers to any questions you have.

  





Source link

Related articles

Korean Air Flies Its Longest Nonstop Flight – AirlineGeeks.com

June 17, 2021 6:00 am ET By Albert Kuan Korean Air Flies Its Longest Nonstop Flight Korean Air flew its longest flight since its founding in 1969 last weekend using one of its Boeing 777-300ER passenger jets....

The EU Relaxes Air Travel Guidelines For Vaccinated Passengers

The EU has released a new version of the Aviation Health Safety Protocol, which advises relaxing travel restrictions for vaccinated and recovered passengers. The new guidelines recommend exemption from testing and quarantine for those...

Air Canada Begins Upward Trend Towards Recovery – AirlineGeeks.com

June 17, 2021 6:30 am ET By Benjamin Pham Air Canada Begins Upward Trend Towards Recovery Many people have been forced to quarantine at home and follow strict guidelines to prevent the spread of Covid-19 for over...

FAA Asks 737 MAX Operators To Regularly Check Flight Controls

The US Federal Aviation Administration (FAA) is urging operators of the Boeing 737 MAX to perform regular checks on the flight control systems. The agency issued a directive that mandates advice given by Boeing...

What Caused The 2008 British Airways 777 Crash At Heathrow?

The Boeing 777 is a popular widebody family, with more than 1,600 examples having been delivered to customers since the mid-1990s. In terms of its safety record, it has been involved in seven hull...

Latest articles

Korean Air Flies Its Longest Nonstop Flight – AirlineGeeks.com

June 17, 2021 6:00 am ET By Albert Kuan Korean Air Flies Its Longest Nonstop Flight Korean Air flew its longest flight since its founding in 1969...

The EU Relaxes Air Travel Guidelines For Vaccinated Passengers

The EU has released a new version of the Aviation Health Safety Protocol, which advises relaxing travel restrictions for vaccinated and recovered passengers. The...

Air Canada Begins Upward Trend Towards Recovery – AirlineGeeks.com

June 17, 2021 6:30 am ET By Benjamin Pham Air Canada Begins Upward Trend Towards Recovery Many people have been forced to quarantine at home and follow...

FAA Asks 737 MAX Operators To Regularly Check Flight Controls

The US Federal Aviation Administration (FAA) is urging operators of the Boeing 737 MAX to perform regular checks on the flight control systems. The...

What Caused The 2008 British Airways 777 Crash At Heathrow?

The Boeing 777 is a popular widebody family, with more than 1,600 examples having been delivered to customers since the mid-1990s. In terms of...

LEAVE A REPLY

Please enter your comment!
Please enter your name here